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Database Administrator
FLSA Status: Exempt
Reports To: Director of Development
Department: Development
Date Posted: July 20, 2010
Purpose of Job
Manage and analyze data associated with contributions, including administration and maintenance of the development donor database and development of policies and procedures related to the recording and reporting of donor information and gift revenue.
Serve as RIF's primary source for donor and contribution data and related activities. Assist department staff and RIF management by providing information, and reports. Provide users with database orientation and training required to utilize the database and software efficiently and effectively.
Scope
Work under the general direction of the Director of Annual Giving. Maintain extensive contact with RIF management and staff to contribute to the achievement of fundraising goals. Oversee departmental donor data/information and revenue reporting integrity and establish and maintain operational standards for common systems and procedures to accomplish data and revenue management. Serve as primary liaison to RIF's Finance and IS Departments and to development software vendors.
Duties and Responsibilities
- Establish, communicate, monitor and enforce policies regarding system use.
- Manage the development database including, routine maintenance, upgrades and other required utilities; manage issues being researched on behalf of the department; coordinate interactions with Information Systems staff, the database vendor; proactively identify extraneous and inefficiently placed information and implement solutions; and provide staff orientation and training as needed.
- Process all incoming gifts and pledges and record all financial data on the development database in an accurate and timely manner. Transmit all appropriate documentation and information regarding fund designations and donor stipulations to Finance staff and Programs staff as appropriate.
- Conduct weekly syncs between Raiser's Edge and Convio, RIF's online giving system. Syncs consist of importing new records and gifts, and updating records in Raiser's Edge with new information.
- Accurately enter constituent batches of gift entry with 24 hour turnaround, particularly heavy following acquisitions and appeals and at year-end.
- Preparing acknowledgments and mailing acknowledgments, including securing signatures and adding premiums, within a 48 hour turnaround, includes tailoring letters as needed.
- Analyze contribution data, draw conclusions from analyses concerning trends, and concisely and regularly present analyses and interpretations to the Vice President and other senior staff.
- Track fund raising progress toward goal achievement, including generation of weekly, monthly, and quarterly reports; compile and present statistical reports for past and current year revenue.
- Design and produce custom reports as required by the needs of the department and/or the Executive Office; remain up-to-date on the capacity of all "canned" reports and revised as needed.
- Ensure the preparation and submission of timely and informative reports; reconcile monthly and annually all fundraising revenue with appropriate members of the Finance staff to ensure accuracy.
- Assist in the development and implementation of an effective system to maintain and to generate accurate development mailing lists to ensure appropriate distribution of all RIF materials.
- Assist database users in the most efficient and effective use of the system; coach and troubleshoot as needed.
- Analyze and review applications and user needs; stay abreast of software updates and hardware recommendations; recommend or implement appropriate training for database users.
- Ensure confidentiality of departmental information.
- Undertake special projects and assignments as directed.
Knowledge, Skills and Abilities
- BA/BS degree, or equivalent work experience required, an advanced degree preferred.
- 3+ years experience in data/information management and report generation with a proven track record of accuracy, efficiency and dependability in data entry required. High level of proficiency on Raiser's Edge database. Previous experience in a Development office within a non-profit organization required.
- Previous experience creating reports utilizing advanced functions and formulas in Excel required.
- Working knowledge of Convio required. Working knowledge of crystal reports would be helpful.
- Exceptional verbal and written communications skills required; ability to convey concepts and procedures in a training situation important.
- Strong ability to multi-task and to manage time effectively required.
Please email your resume to
employment@rif.org
Mail to:
ATTN: Human Resource
Reading Is Fundamental, Inc.
1255 23rd St. NW, Suite 300
Washington, DC 20037
The above statements are intended to describe the general nature and level of work performed by the incumbent in this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills.
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Apply for a Job:
If you are interested in applying for a position, please submit your cover letter, resume and salary requirements through one of the following:
Mail:
Reading Is Fundamental
1255 23rd St. Suite 300
Washington, DC 20037
E-mail: employment@rif.org
Fax: (202) 536-3531
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