Administrative Coordinator

Join an amazing team. Do amazing work.

JOIN AN AMAZING TEAM. DO AMAZING WORK. 

RIF is the leading champion for children's literacy, empowering millions of children to read, learn and grow. We are committed to a literate America by inspiring a passion for reading among all children, providing quality content and resources to make an impact, and engaging communities in the solution to give every child the fundamentals for success. 

RIF offers a comprehensive benefit package including health, dental & vision plans, generous annual leave, a 403(b) plan with company contribution, and company paid life and disability.

CAREER OPPORTUNITY
Reading Is Fundamental (RIF) is seeking a professional with a passion for children's literacy. The Administrative Coordinator will join a group of children's literacy advocates dedicated to reaching children nationwide with the life changing power of reading. In this capacity, the Coordinator will work with the operations team to support a wide variety of administrative and project support activities on behalf of the CEO's Office and the Finance/Operations Department.

The successful candidate will have outstanding organizational and interpersonal skills as they serve as the front line of communication for RIF literacy advocates. The Coordinator will work collaboratively with cross-departmental teams that support a culture of literacy and deliver collective impact.

RIF offers a comprehensive benefit package including health, dental & vision plans, generous annual leave, a 403(b) plan with company contribution, and company paid life and disability.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
General Administration:

  • Maintains CEO's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Handles CEO expense reporting.
  • Sends out donor acknowledgments on behalf of CEO.
  • Maintains files and records for finance/operations and CEO's office.
  • Welcomes guests by greeting them, in person or on the telephone or email; answering and directing phone and email inquiries. Addresses customer service inquiries related to eBook app.
  • Provides general office support, including distribution of mail and office supply ordering.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Follows office workflow procedures to ensure maximum efficiency.
  • Assist community department as assigned.

Finance Administration: 

  • Ensure that all incoming mail is processed timely with all checks and in-house credit card payments received entered into the check log daily.
  • Perform first review of expense reports and invoices submitted by RIF's staff and general vendors, match approved purchase orders with vendor invoices. Verify accuracy of codes assigned by RIF's personnel to purchase orders and invoices.
  • Responsible for processing checks and payments to vendors, including handling checks and paperwork processed for state charitable registrations.
  • Respond to vendor inquiries regarding payment status of invoices submitted for payment.
  • Establish and maintain paid vendor invoice files.
  • Ensure all timesheets are properly coded, submitted and approved.
  • Assist employees on the proper use of the Accounts Payable and Time & Attendance systems.
  • Assist with other tasks as assigned.

KNOWLEDGE, SKILL AND EXPERIENCE:  

  • Bachelor's degree and 1-3 years relevant experience; or equivalent combination of education and experience.
  • Proficient in Microsoft Office, particularly Excel and Outlook.
  • Excellent oral and written communication skills.
  • Strong problem-solving ability.
  • Excellent organizational and time-management skills.
  • Ability to work independently with attention to detail.
  • Demonstrated ability to work with and maintain confidential information.
  • Self-starter who is highly collaborative, resourceful, and agile.
  • Adept at learning new computer applications.
  • Capacity to work in a collegial environment that depends heavily on teamwork.
  • Understanding of and commitment to the mission of Reading Is Fundamental.

 

To Apply:  Please submit your cover letter including your salary requirement, and resume for consideration at this link only 

RIF is an equal opportunity employer.